Senior Accounts Officer

Role Overview

The Senior Accounts Officer will be responsible for independently managing end-to-end accounting operations, ensuring compliance with statutory requirements, and supporting the Finance Head in financial reporting and controls. This role requires a detail-oriented professional with strong knowledge of GST, export documentation, and ERP systems.

Key Responsibilities

Accounts Payable & Vendor Management

1. Review vendor outstanding balances and ensure timely payments as per weekly scheduled payment dates.

2. Prepare vendor payment lists, verify all entries, and submit to the Finance Head for approval.

3. Verify and account for UPI bank transactions in coordination with the procurement team.

4. Verify Bills of Entry and process customs duty payments on time to avoid interest.

Accounts Receivable & Customer Management

5. Prepare and issue proforma invoices as requested by the sales team.

6. Prepare sales invoices, e-way bills, and e-invoices in full compliance with GST regulations.

7. Share invoices and supporting documents with customers in the format specified in SOP.

8. Follow up with customers for outstanding payments and ensure timely collections.

9. Reconcile customer ledgers on a regular basis.

Banking & Cash Management

10. Reconcile all company bank accounts on a regular basis.

11. Manage and account for petty cash in line with SOP and ensure supporting documents and photos are uploaded.

12. Prepare and submit daily fund status reports to management.

13. Prepare monthly stock statements as per SOP format and submit them online to the bank.

14. Manage disposal instructions for inward remittances from foreign customers.

15. Visit the bank for cash withdrawals and handle other banking documentation as required.

Payroll & Statutory Compliance

16. Verify ESI and PF challans received from the HR department and ensure online payment before due dates.

17. Verify salary statements and share salary advance details with HR.

18. Ensure salary payments are processed on or before the 1st of every month.

19. Verify labour payment details and ensure timely disbursements in line with SOP.

Export, Compliance & Reporting

20. Review export invoices prepared by the logistics team and provide approval.

21. Prepare duty drawback and other export-related documents as per SOP.

22. Ensure timely export regularization through EDPMS on a monthly basis.

23. Conduct monthly ledger scrutiny and submit a variation report to the Finance Head.

24. Maintain all financial documentation in Zoho Drive as per SOP.

25. Maintain safe custody of original finance-related documents.

26. Assist in preparation and coordination of the audit process.

Educational Qualification

• Graduate or Postgraduate in Commerce (B.Com / M.Com or equivalent)

• CA Inter / ICWA Inter qualification will be an added advantage

• Strong understanding of accounting principles and statutory compliance (GST, TDS, ESI, PF, customs)

• Proficiency in MS Office, especially Excel and Word

• Hands-on experience with ERP systems (e.g., Zoho Books, SAP, or equivalent)

• Familiarity with export documentation, EDPMS, and duty drawback processes

• Good communication and coordination skills across departments

• Ability to manage priorities, work under deadlines, and operate with minimal supervision

• Strong analytical, reconciliation, and problem-solving skills

• High attention to detail and a strong sense of financial integrity